Annual Planning Conference, Re-charter registration, Yorktown Trip

The Troop's annual planning conference will be held this Saturday, January 7, at the Bluff Park United Methodist Church. He should plan on arriving at 8:00 AM.

The boys should enter through the new side entrance (South) and bring their overnight gear into the gym or straight down into the Youth Group area, the lower south entrance below the large South entrance. He will need his sleeping bag and pillow, and air mattress, as we will sleeping in these rooms over night. He should be picked up at 8:00AM Sunday, Jan 8.

I will need one leader, or more if you would wish to stay, to accompany me overnight with the Scouts. I need to know before Saturday morning.

The uniform is the Khaki shirt, Scout shorts or trousers, Scout belt, and Scout socks. We will be traveling in the bus for dinner, so he should dress for the weather. He will have to have his khaki uniform shirt (Class A) for supper . This program is an all day lock-down for the Scouts..and none can leave or sign out w/o the Scoutmaster's permission.....parent's may drop the off or pick them up as required.

The Troop will provide morning snacks. The cost for lunch is $3.00 per person (hot dogs). We will travel to the Golden Corral in Hoover for Dinner at about 4:45 PM in the class A uniform. The cost of the meal, along with lunch will be collected from those having lunch and/or dinner in the AM as we arrive so the Troop can pay the group rate.

Cost for the meals: Lunch is $3.00
Dinner is 5.00 for Scouts age 12 and under or $5.75 w/gratuity: ($8.75 total for the day)
Dinner is $13.60 for Scouts age 13 and older or $15.60 w/gratuity ($18.60 total for the day)
Dinner is $ 13.00 for Seniors or $14.95 for seniors ($17.95 total for the day)
The Troop family plan is in effect: Families with two Scouts attending and one parent pay
for just two persons(parent and Scout) . Two parents and one Scout pay for three persons.
The purpose of the plan is to assist families w/more than one active Scout normally
accompanied by one parent.

Please bring a check (preferred) or cash for one or both meals in the morning..w/checks made out to Troop 21, BSA)

Program: 8:00 am to noon Troop Goals and Troop planning activities for 2012
Noon to 1:00PM Lunch
1:00 PM to 3:00 PM Troop planning continued
1:00 PM to 3:00 PM Leader Training (Youth Protection) Other training, if any TBA
3:00 PM 4:30 PM Mr. Bennett conducts make- up Aviation merit badge training for
for those who need the class portion since last year.

4:30 to 7:00 PM Preparation for and departure for dinner at the Golden Corral

7:00 PM Troop Leadership Training for the scouts

8:00 PM - 9:00 PM Mr. Bennett completes Aviation merit badge training for Scouts
Free time for those not attending in Youth area

Sunday 8:00 AM Pick up Scouts

Scouts should bring their Scout Handbooks for Scoutmaster Conferences and Boards of Reviews (Class A Uniform w/sash) Saturday between and after activities.

The purpose of the planning conference is a Troop annual event, giving the Scouts and participating leaders an opportunity to plan Troop Goals for the coming year, and to plan out all their monthly activities for the year also,

Though it will be approved simultaneously that evening by attending leaders, the Committee meeting following the Yorktown Trip 17th will approve and finalize the Annual Plan. Attendance is encouraged to assure we have the majority of the Scouts planning the year for us. Leaders are also encouraged to attend to add ideas for trips and activities. This is the best time to introduce trips or activities the boys would be interested in, particularly if new and untried.

Unless changed at the planning conference, there be a regular meeting on Monday, January 9, with a guest speaker and final planning for the USS Yorktown Trip on January 14-16, 2012.

The USS Yorktown Trip:

Scheduled to depart early on Saturday Morning/ time to be announce at the Planning Conference and a later Memo to the 42 scheduled to attend.

fuel and meal costs per person:

Fuel @ 1000 mile round trip @ 3.10 per gal for the bus and two/three cars is $26.00 per person
Meals $12.00 per person for Saturday night (14th) at CiCi's Pizza

Each person should have a check (preferred) or cash for a total of $38.00 for fuel and CiCi's Pizza.

Saturday lunch will be fast food on each person's own expense on the road (McDonald's).
Mondays lunch will be fast food on each person's own expense on the road (McDonald's)
Meals on the ship, included in the fee already paid for the ship will include all of Sunday meals and Monday morning,s breakfast on the ship (the Sunday lunch meal is a bagged lunch provided by the Ship dining facility).

The itinerary for the trip will be to depart Bham early Saturday morning (time to be announced (TBA) by Mr. Branin, eating lunch at McDonald's then eating our evening meal at CiCi's before or after boarding the ship Saturday evening.

We will Depart for historical Fort Sumpter, SC in the AM on Sunday morning and spend the remainder of Sunday and Sunday evening touring all four ships ( the carrier, a destroyer, submarine, and coast guard cutter). January is usually cold so please make sure the Scout and leader is dressed for the weather with the appropriate rain and cold weather gear..the ships are not well heated and the exterior of Ft. Sumpter w/the wind chill factor can be uncomfortable if not properly layered for the cold..including a sock hat for head and ear protection..conversely, it may be a pleasant sunny day....

After breakfast on the ship, we will depart for Bham, eating lunch on the road, and returning after 5 PM.

A memo will be sent with final details, if any changes, during next week.

Thanks for all you support and for encouraging attendance.

YiS Dan s "Delivering the Promise"